How to Set Up a Multi-Tenant Creative Studio Workspace in 5 Minutes
A complete step-by-step guide to provisioning your creative studio operating system: business profile, legal GSTIN rates, team roles, and branding.
- 01Provision a secure, isolated workspace in under 5 minutes with zero technical overhead.
- 02Configure 15-character GSTIN details for automatic 9% CGST + 9% SGST vs 18% IGST calculation.
- 03Invite team members using 4-tier Role-Based Access Control (Owner, Admin, Manager, Crew).
- 04Enable root-scoped PWA mobile access for real-time shoot and lead alerts.
Setting up a modern creative studio workspace should not require stitching together half a dozen disjointed software tools. With Cora Studio OS, your entire commercial operation—from lead intake to shoot logistics, SHA-256 e-signs, and 18% GST tax invoices—runs on a single unified platform.
1. Initial Workspace Provisioning
To get started, authenticate into your workspace portal at https://app.heycora.in/workspace/login (or your local Docker environment at http://cora.local/workspace/login).
- Enter Your Studio Credentials: Log in using your registered workspace owner email.
- Access the Unified Admin Dashboard: You will land immediately in the central command center displaying active pipeline metrics, upcoming shoots, and quota telemetry.
- Open the Settings Suite: Click the sticky bottom administrator avatar in the sidebar and select Settings Suite (
/workspace/settings-suite).
2. Configuring GSTIN & Legal Entity
Accurate legal and tax settings help Cora produce consistent invoice and contract records. Your accountant or legal adviser should review the final configuration for your business and jurisdiction:
- Studio Display Name: Set your registered commercial trade name (e.g. *Apex Cinema & Photo Works*).
- Brand Assets: Upload your SVG or transparent PNG logos for both light and dark modes (recommended resolution: 512x512px).
- 15-Character GSTIN: Enter your state-registered GSTIN (e.g.
27AAACG0000A1Z5). - Home State Code: Select your operational state (e.g.
27 - Maharashtra). Cora uses this to automatically determine whether to split taxes into Intra-State (9% CGST + 9% SGST) or Inter-State (18% IGST). - Bank Settlement Details: Enter your primary Current Account number, Bank Name, and IFSC Code to automatically stamp dynamic UPI QR codes and NEFT/RTGS payment instructions on every generated PDF.
3. Team Roles & Granular Capabilities
Creative studios rely on diverse team members—from full-time studio directors to freelance cinematographers and contract gaffers. Cora enforces a 30-point granular Role-Based Access Control (RBAC) matrix:
| Role | Operational Scope | Access Privileges |
|---|---|---|
| Studio Owner | Full Workspace Root | Billing, API tokens, role creation, and root data exports. |
| Studio Administrator | Operations & Finance | CRM, shoot bookings, e-sign vault, invoicing, and asset library. |
| Production Manager | Shoot Logistics | Crew dispatch, master calendar, call sheets, and gear checkouts. |
| Crew / Freelancer | Assigned Shoots Only | View call sheets, GPS shoot pins, timeline agendas, and task checklists. |
To invite a team member, navigate to Team & Roles (/workspace/team-roles), click + Add Member, enter their email address, and select their designated role. The system instantly generates a secure magic-invite link.
4. Standalone Mobile PWA Installation
Cora is engineered as an installable Progressive Web App (PWA) that delivers sub-50ms screen painting and native-like offline reliability:
- iOS (Safari): Tap the Share button in Safari → Select Add to Home Screen.
- Android (Chrome): Tap Install Cora Studio OS on the slide-up prompt banner.
Once installed, Cora runs in a standalone window with zero browser URL bar distractions, complete touch snappiness, and real-time push notification support for new inquiries and call sheet broadcasts.
Frequently Asked Questions
Can I change my GSTIN or state code after setup?
Yes. You can update your tax credentials at any time in Settings Suite. Past issued tax invoices will preserve their historical tax snapshot for audit compliance.
Do team members need separate paid accounts?
No. All Cora workspace plans include multi-seat access with granular RBAC permissions at no additional per-user seat cost.
Connect your website and client workflow.
Bring enquiries, documents, billing, and daily client operations into one workspace.
Related Educational Guides & Resources
Step-by-Step Guide: Automating Commercial Shoot Bookings and SHA-256 E-Sign Contracts
Learn how to transition an incoming client inquiry into a confirmed commercial shoot booking with automated SHA-256 digital contracts.
How to Generate and Dispatch Real-Time WhatsApp Call Sheets to Production Crews
Automate production call sheets with call times, GPS location pins, gear checklists, and one-tap WhatsApp broadcasting.
The Definitive Guide to 18% GST Invoicing for Indian Photographers & Film Studios
A comprehensive guide to 18% GST compliance for Indian creative studios: automated CGST/SGST vs IGST splitting, SAC 998381, and GSTR-1 preparation.